Job vacancy Senior Office Administrator

Join a global leader in consultancy!

Our client, a distinguished multinational firm with decades of proven excellence, is on the lookout for a talented Senior Office Administrator.Embark on a rewarding journey with our esteemed client, a prominent organisation renowned for its impressive portfolio of well-known brands.

We are currently in search of a highly skilled and motivated Senior Office Administrator to play a pivotal role in maintaining the smooth and efficient functioning of this distinguished establishment.

• Team Leadership:
  • Supervise and lead a team of administrative staff, providing guidance, mentorship, and performance management.
  • Foster a collaborative and efficient working environment to ensure optimal productivity.

• Policy and Procedure Development:
  • Develop and implement effective administrative policies, procedures, and systems to streamline operations and enhance overall efficiency.
  • Regularly review and update policies to align with organisational goals and industry best practices.

• Collaboration with Department Heads:
  • Work closely with department heads to understand their administrative needs and provide necessary support to ensure effective work-flow.
  • Facilitate communication and coordination between departments to enhance overall organisational efficiency.

• Record Management:
  • Oversee the management of employee records, including attendance, leaves, and performance evaluations.
  • Ensure compliance with company policies and legal requirements regarding record-keeping.

• Meeting and Event Coordination:
  • Coordinate and organise meetings, conferences, and company events, including logistics, scheduling, and catering arrangements.
  • Ensure smooth execution of events, contributing to a positive and engaging work environment.

• Reporting and Correspondence:
  • Prepare accurate and timely reports, presentations, and correspondence as needed.
  • Maintain a high level of attention to detail and professionalism in all communications.

• Confidentiality Management:
  • Handle confidential information with the utmost integrity and professionalism.

• Process Improvement:
  • Identify areas for process improvement and implement changes to enhance overall administrative effectiveness.
  • Stay updated on industry trends and best practices.

• Facilities Management:
  • Oversee facilities management, including maintenance, repairs, and supply procurement to ensure a safe, clean, and comfortable work environment.

• Vendor and Client Interaction:
  • Serve as the primary point of contact for external vendors and service providers, negotiating contracts, and managing relationships.
  • Manage parking services with the building management

• Financial Oversight:
  • Review and approve all vendor invoices and partner's expenses.

• All-Staff Meetings:
  • Plan, organise, and run All-Staff meetings to ensure effective communication and engagement among employees.

• Bachelor's degree in Business Administration or relevant field.
• 5 years of experience as an Office Administrator or in a similar role.
• Applicants having a previous experience within a consultancy firm would be a priority
• Strong leadership and team management skills.
• Excellent organisational and multitasking abilities.
• Proficient in Microsoft Office Suite.
• Exceptional communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.